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How do you take payments with SEPA Direct Debit?

Once you have a SEPA Direct Debit mandate set up, you can collect payments at any time. This guide walks you through the process for taking SEPA payments.

Once you have a SEPA Direct Debit mandate set up with your customer, you can collect SEPA payments from them at any time. This guide will walk you through the process for taking SEPA payments.

Pre-notification for SEPA payments

Before you can collect a SEPA Direct Debit payment from a customer, you must give them pre-notification. Essentially, the scheme rules require that your customer is informed of each payment before it leaves their account. For SEPA Direct Debit payments, this advance notice is 14 calendar days unless a shorter notice period is agreed with your customer.

If you are collecting regular payments of a fixed amount, you only need to provide a single payment notification detailing the frequency and amount. If you wish to collect payments of variable amounts or at irregular intervals, you must give your customer advance notice before each payment.

Each notice should contain:

  • Payment due date

  • Charge amount

  • Mandate reference

  • Merchant Creditor Identifier

  • (Optional) Payer's IBAN

  • (Optional) Payer's BIC

Submitting SEPA payment requests to the banks

Once a mandate has been signed, SEPA payments can be collected by notifying the payer, and submitting a request and the mandate-related data to the banks.

Once the payer has been notified, a payment is initiated by submitting a file to the merchant's bank. This file must contain mandate-related data from the original mandate. The bank then forwards the request, along with the mandate-related data, to the clearing and settlement mechanism, who will in turn forward this to the customer’s bank.

Under the B2B scheme, the process is the same but the payer’s bank must check that any mandate has been duly issued and authorized by the payer. The bank must also check that the mandate-related data received with the first collection corresponds with the information contained in the original mandate, before debiting the payer’s account. They must also store this data and the related instructions to verify each subsequent collection against the mandate using the following attributes:

  1. Creditor Identifier

  2. Unique Mandate Reference

  3. Customer BIC & IBAN

SEPA payments: Post-submission

Once submitted it takes several working days to know if a SEPA payment has succeeded or failed. Full details of the timings for Direct Debit payments are in our timings guide.

If a payment is successful, your account will simply be credited. If a payment fails, you will receive a message from the bank. For full details on how these messages are received, and their meanings, see Messages from the Banks.

Taking SEPA Direct Debit payments through GoCardless

GoCardless can process SEPA Direct Debit payments on your behalf, including:

  • Notifying customers - GoCardless sends customers a bank-approved advance notice of each payment. Under our terms and conditions, customers agree to a reduced notice period of 3 days. This gives you much greater flexibility than the standard 14 day advance notice period. With GoCardless Pro, you are in control of notifying the customers.

  • Submitting payment requests - GoCardless handles all submissions to the CSM on your behalf. Simply request payments in our online dashboard or via the API and we will do the rest.

  • Collecting as fast as possible - GoCardless has optimized the SEPA Direct Debit collection process to collect funds as quickly as possible.

This means that once the mandate is set up, you don’t need to do anything to collect SEPA Direct Debit payments.

To find out more about collecting SEPA Direct Debits, or to register your interest with GoCardless, visit our homepage.

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